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Final Documents

The following documents must be submitted to finalize employment. We encourage all candidates to submit these documents during the preliminary stage to expedite the hiring and onboarding process.

  1. Proof of Education  (certification, diploma, transcripts reflecting degree and date conferred and/or credits earned) 

    • ECE Teaching Assistant - CDA credential, SAPC credential or Associate's Degree

      • Considerations are made for individuals currently enrolled in ECE program or currently completing requirements for a CDA/SAPC credential.​

    • ECE Lead Guest Teacher - Bachelor's degree or higher.

      • Considerations are made for individuals currently enrolled in an ECE BA or MA program.   

  2. Required Online Training (certificate of completion for each training)

    • Act 31: Recognizing and Reporting Child Abuse Training

    • Act 71: Society for the Prevention of Teen Suicide training

    • Act 126: Professional Ethics and the Educator Discipline Act

  3. Proof of a TB test or chest x-ray that is less than one year old. Click Here for a general School Personnel Health form to be completed by a physician. (we do not need a full physical) 

  4. Pennsylvania Child Abuse History Clearance (Act 151) that is clean and less than one year old

    • Cost: $8

    • Processed online - application review may take up to 14 business days.

    • Once completed and processed, save clearance as a PDF file and send via email to

  5. State Criminal Record Check from the Pennsylvania State Police (PATCH - Act 34)  that is clean and less than three years old.

  6. Department of Human Services FBI Criminal Background Check (Act 14) that is clean and less than three years old.

    • Cost: $23.85 (paid at the time of fingerprinting) 

    • To register and schedule fingerprinting appointment use DHS Service code: 1KG738 - Child Care Services/Program Employee or Contractor

    • Opt for a walk-in if there are no appointments within the week of registering to avoid any hiring delays.

    • You can also schedule an appointment by calling 844-321-2101

    • Within 7 business days of processing your fingerprints, you will get an email from PASafeCheck <> with a one-time access link to your clearance letter. Please keep an eye on your spam folder since these emails tend to land there from time to time. Do not open this email on your phone. Open on a computer, download and save the PDF. Then send an email with the PDF file attached to

  7. NSOR Verification Clearance: 

    • Download and complete NSOR Verification Application — English

    • Scan and email the application to: with "NSOR Verification Applicant_(Your Last Name)" in the subject line. (CC EOC in your email before sending so we have verification that the application was sent for processing -

    • There is no fee for the NSOR verification.

    • Processing time is 14 calendar days from the date the application is received at the Clearance Verification Unit (CVU).


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